Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
What information we may collect and process about you
You may give us information about you by filling in forms on our site, by purchasing or showing interest in purchasing a product or service, by requesting information about our services, by applying for a job or by corresponding with us by phone, email or otherwise. The information you give us may include your name, address, email address, financial information and phone number.
While applying for a job, this information may also contain academic information, biographical information about yourself and data about previous employment.
Your rights as a data subject
Under certain circumstances, you have the rights under data protection laws as summarized for you below:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to object to the legal effects of automated processing or profiling.
- Right to withdraw consent – you have the right to withdraw consent where we rely on consent to process your personal data. if you withdraw your consent, we may not be able to provide certain products or services to you however we will advise you if that is the case at the time you withdraw consent.
How we use your information
We, Specialised Steelwork Limited, will collect and use your personal data to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services you request from us, to notify you about changes to our services and products that may be beneficial to you or to make suggestions and recommendations that may interest you about our range of services, events or job opportunities. We may also process your personal information where required by law.
Why does Specialised Steelwork Limited need to collect and store personal data?
In order for us to provide you with the service and information you expect from us, we need to collect some personal data to ascertain and fulfill your needs and requirements and also your preferences and choices with regards to the services and products we offer in addition to your preferred mode of being provided that information. The legal basis for processing your information would be based on our mutual legitimate interest, legal or contractual obligation and/or your consent. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Will Specialised Steelwork Limited share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Specialised Steelwork Limited in the course of dealing with you such as our suppliers who provide IT and system administration services, our website operators, professional advisors including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services, and any contractors we may use to provide services to you.
Some of our external third-party service providers are based outside the European Economic Area (EEA) so their processing of your personal data may involve a transfer of data outside the EEA. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
- Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
How long will Specialised Steelwork Limited keep my personal data?
Specialised Steelwork Limited will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). There are appropriate technical and organizational measures in place to secure all data in our possession and while it is being transported. Your information will only be used for the purpose it has been collected. We will endeavor to keep your information accurate and up to date and we will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
While applying for a job at Specialised Steelwork Limited, potential candidates’ details will be kept on our system for 12 months.
Can I find out the personal data that the organisation holds about me?
Specialised Steelwork Limited, at your request, can confirm what information we hold about you and how it is processed. If Specialised Steelwork Limited does hold personal data about you, you can request the following information:
- Identity and the contact details of the person or organisation that has determined how and why to process your data.
- The purpose of the processing as well as the legal basis for processing.
- If the processing is based on the legitimate interests of Specialised Steelwork Limited or a third party, information about those interests.
- The categories of personal data collected, stored and processed.
- Recipient(s) or categories of recipients that the data is/will be disclosed to.
- If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending
personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your
- How long the data will be stored.
- Details of your rights to correct, erase, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority.
- Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to
provide the personal data and the possible consequences of failing to provide such data.
- The source of personal data if it wasn’t collected directly from you.
- Any details and information of automated decision making if applicable, such as profiling, and any meaningful information about the logic involved, as well as the significance and
expected consequences of such processing.
What forms of ID will I need to provide in order to access this?
Specialised Steelwork Limited accepts the following forms of ID when information on your personal data is requested:
- Driving License
- Utility Bill from Last 3 months
- Birth Certificate
How do I contact you for complaints or data access requests?
As per your rights as a Data Subject outlined above, you are entitled to withdraw consent or restrict usage of your personal data at any time, request information about the data we hold about you and may also make amendments to that data whenever it is necessary. For this purpose, you may email us on firstname.lastname@example.org. To do so, we suggest you provide 2 forms of identification as per the guidelines above, accompanied by a covering letter and mail it to:
Specialised Steelwork Limited
2 Richfield Place
12 Richfield Avenue
For complaints, you may contact our designated Privacy Manager by emailing email@example.com. You also have the right to take your complaint to the Information Commissioner by using the contact details below
Information Commissioner’s Office
Water Lane Wilmslow
0303 123 1113